BYLAWS of the Stephens Family Reunion
This document is presented to you as a guide to assist us in carrying out the necessary business of our organization. You are encouraged to read, inquire and amend this document in a prescribed manner.
JOHN OTIS STEPHENS FAMILY REUNION
ARTICLE I: Family Reunion Name
The name of this group shall be “Stephens Family Reunion”, and hereafter may be referred to as the “Family”. The Family will consist of descendants of the union of John Otis and Sylver Stephens.
ARTICLE II: Mission
The mission of the family is to reunite, maintain and strengthen the extended family in a social atmosphere and:
ARITICLE III: Reunion Meeting
A reunion of the “Stephens Family Reunion” will be held during the month of June, every two years. Each family reunion shall be held in different geographical location(s) as voted on by the membership
ARTICLE IV: Duties of officers
The following positions and sub committees will be appointed by the President to support and carry out the mission of the “Family”.
Legacy Emeritus – (Honorary Position)
Area Regional Coordinators
“Generation NEXT “Committee
· Will focus on engaging, mentoring, and empowering youth and young adult family members to stay and/or get involved.
· Responsible for advancing use of technology (i.e. website).
· Chairperson of “Generation NEXT is an active member of the Family Executive Committee. This will serve to keep Generation Next involved in sharing their ideas to enhance the family reunion; mentoring; and developing leadership skills.
NOTE: Family Executive Committee- is comprised of the officers of the Family Reunion and is responsible for drafting proposed Bylaws/Guidelines for review and approval by Family Reunion members.
ARTICLE V: Election of Officers
The President will appoint a nominating committee, at the reunion prior to his/her third term, consisting of not less than three members of the Family. This committee will be charged to identify at least one candidate for Vice President, Treasurer, Recording and Corresponding Secretary, provided sufficient candidates can be found, and to present the names of these candidates to the Family in session at the business meeting prior to the election. In addition, others may be nominated from the floor at the business meeting. Each nominee must have expressed a willingness to serve, duly attend, and support family reunion events. (Officers will be elected for a term of two reunion cycle or 4 years,) by secret written ballot of those dues paying members present.
No person under the age of eighteen (18) years of age shall be eligible to run for or hold an elected office. Only Stephens Family descendants shall be eligible to hold an Office.
ARTICLE VI: Membership
Membership in the Stephens Family Reunion Association shall be open to all persons whom are descendants of the union of John Otis and Sylver Stephens
ARTICLE VII: Family Reunion Dues
Payments of annual family reunion dues are required for family members in the John Otis Stephens Family Reunion, unless suspended by the Board and committee members for a particular reunion. These funds will be used in all aspects of administering the reunion.
Dues will be one hundred dollars ($100.00) per two-year period per family unit to include all children living in the home up to the age of twenty-one, except for a child who is a full time student, may be included up to the age of 26. Dues will be paid not later than January 31st of each year in which a reunion will be held. All members in good standing which have reached 75+ years of age, may choose not to pay dues.
ARTICLE VIII: Stephens Family Reunion Website
The Stephens Family Reunion website is the official publication/website for the family reunion, and will be used to disseminate information regarding membership, reunion activities, and family heritage and traditions.
ARTICLE IX: Amendments
The Bylaws may be amended at any reunion business meeting of the Family by a two-thirds (2/3) vote of the dues paying members present. Proposed amendments should be submitted to the President in writing 2 months prior to the start of the business meeting.
ARTICLE X: Voting
All dues paying, Stephens fAMILY descendants, members in good standing present at a business meeting will constitute a quorum. A minimum of three (3) directors is necessary for a quorum at a Board of directors Meeting.